Stock Aging and Expiry Tracking Using ERP

Dead Stock and Expired Goods Are Silent Profit Killers

Every business has slow-moving stock that's been sitting for 3, 6, or 12 months. Every pharmacy has medicines approaching expiry. Every FMCG retailer has products nearing their best-before date. Without a system, you discover these only when it's too late — when the goods are unsaleable and must be written off.

ERP software with stock aging and expiry tracking identifies at-risk inventory months in advance — giving you time to act before loss becomes inevitable.

Stock Aging Reports in ERP

A stock aging report shows how long each item has been in your inventory:

Age Category	Action Required
0–30 days	Normal — monitor only
31–60 days	Watch — check sales velocity
61–90 days	Alert — plan promotion or discount
90+ days	Danger — urgent action required before write-off

ERP generates this report automatically for your entire inventory — with options to filter by category, supplier, or location.

Expiry Date Tracking in ERP

For pharmacies, food & FMCG, and consumables, expiry date tracking is critical. ERP handles this through batch management:

• Each stock entry records batch number and expiry date
• ERP follows FEFO (First Expiry, First Out) — automatically selling oldest stock first
• Expiry alerts fire 30, 60, or 90 days before expiry — configurable per product category
• Near-expiry stock report enables timely returns to distributors

Actions You Can Take with ERP Expiry Data

Return Near-Expiry Stock

Most suppliers accept returns of near-expiry goods (usually 3–6 months before expiry). ERP identifies these in advance, giving you time to raise a return request before the return window closes.

Run Targeted Promotions

Discount or bundle slow-moving or near-expiry stock before it becomes unsaleable. ERP shows which items, how many, and when they expire — so you can design effective promotions.

Adjust Purchasing

If certain items consistently show in the aging report, reduce purchase quantities. ERP data makes this adjustment evidence-based rather than guesswork.

MILAAN ERP Stock Aging & Expiry Features

• Age-wise stock report (30/60/90/90+ days)
• Batch-wise expiry tracking
• FEFO selling enforced during billing
• Configurable expiry alerts
• Near-expiry stock return management
• Dead stock write-off with accounting entries