IRN from your bill
Your regular invoice becomes an e-invoice.
- Details from the bill
- IRN and acknowledgement saved
- Status for every invoice
For businesses above ₹5 crore turnover
E-invoicing that starts from the bill you already make and ends with IRN and QR on the print
If your turnover has crossed ₹5 crore, every B2B invoice, credit note and debit note must be reported to the Invoice Registration Portal. Milaan ERP turns your normal bill into an e-invoice, prints the IRN and signed QR, and keeps the status of every invoice in one list.
- No credit card needed
- No double entry
- Credit and debit notes too
E-invoice list · today
Unit 1 · turnover above ₹5 crore
E-invoices
| Document | Value | Status |
|---|---|---|
| Invoice INV-3301 · Gupta AgenciesIRN and signed QR received | ₹1,84,800.00 | Done |
| Invoice INV-3302 · Om TradersIRN received, e-way bill made | ₹92,400.00 | Done |
| Credit note CN-0412 · Gupta AgenciesReturn of 4 units | ₹14,200.00 | Done |
| Invoice INV-3303 · Ravi StoresCustomer GSTIN not activeCheck GSTIN before retry | ₹38,900.00 | Error |
B2C bills (no e-invoice needed)146
Cancelled within 24 hours1
E-invoices today3 of 4
IRN on print
Signed QR
E-way bill linked
What it is
An e-invoice is your normal invoice, registered with the government
E-invoicing does not mean making invoices on a government website. You still make the invoice in your own software. The difference is that, before you give it to the customer, its details are sent to the Invoice Registration Portal (IRP). The IRP checks them, gives the invoice a unique Invoice Reference Number (IRN) and returns a digitally signed QR code.
Since 1 August 2023, this has been compulsory for businesses whose turnover has crossed ₹5 crore in any year since 2017-18. It covers B2B invoices, credit notes, debit notes and exports. Bills to ordinary consumers (B2C) do not need it.
Milaan ERP makes e-invoicing part of normal billing. You make the bill as usual. The details go for registration, the IRN and QR come back and print on the invoice, and the same details flow into your GSTR-1 automatically. If something is wrong, like an inactive GSTIN, you see the error straight away and can fix it.
Because the e-invoice already has the transport details you need, the e-way bill can follow from it with very little extra work.
Common problems
Where e-invoicing goes wrong, and how we fix it
These are the issues businesses face most often after crossing the ₹5 crore limit.
-
Typing invoices twice
Bills are made in one software and typed again on the portal.
From the bill, once
The e-invoice is created from the bill you already made. Nothing is typed twice.
-
Errors found too late
A wrong GSTIN or HSN is found only after the truck has left.
Errors shown at once
If the IRP rejects an invoice, you see the reason immediately and can correct it.
-
IRN missing on the print
The invoice goes out without the IRN and QR, and the customer asks for a fresh copy.
Printed automatically
The IRN and signed QR print on the invoice as soon as they come back.
-
Cancellations not recorded
An e-invoice is cancelled on the portal but stays active in the books.
Cancellation in both places
Cancel within the allowed 24 hours and the bill is marked cancelled in Milaan ERP too.
Features
E-invoicing features that fit normal billing
Everything you need to stay compliant, without changing how your team bills.
Signed QR on print
The government QR appears on the invoice.
- A4 and A5 formats
- PDF for WhatsApp and email
- Easy for customers to verify
Credit and debit notes
Notes are e-invoiced too.
- Linked to the original invoice
- IRN for each note
- Into GSTR-1 automatically
Error handling
Fix problems before goods leave.
- Clear error messages
- Inactive GSTIN check
- Retry after correction
Cancellations
Cancel properly, inside the time allowed.
- Cancel within 24 hours
- Reason recorded
- Marked cancelled in books
E-way bill link
Move goods with very little extra work.
- Transport details on the bill
- E-way bill details ready
- Vehicle number later if needed
How it works
From bill to e-invoice in four steps
What happens behind the scenes when you save a B2B bill.
-
Make the bill Step 1
Create the invoice as usual: customer, items, rates. The software checks GSTIN, HSN and amounts before it goes anywhere.
-
Registered with the IRP Step 2
The invoice details are sent to the Invoice Registration Portal, which checks them and returns an IRN and signed QR code.
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Print or send Step 3
The invoice prints or goes on WhatsApp with the IRN and QR on it. The e-way bill can follow from the same details.
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Into GSTR-1 Step 4
E-invoice details flow into your GSTR-1 automatically, so the return matches what you reported.
The rules in brief
E-invoicing rules worth knowing
E-invoicing applies once your aggregate turnover crosses ₹5 crore in any financial year from 2017-18 onwards, and once you are in, you stay in. It covers B2B invoices, credit and debit notes, and exports. A few sectors, such as banks, insurance companies and goods transport agencies, are exempt.
An e-invoice can be cancelled only within 24 hours on the portal. Businesses with turnover of ₹10 crore or more must also report invoices to the IRP within 30 days of the invoice date, or the portal will not accept them.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- Threshold: ₹5 croreIn any year since 2017-18.
- B2B, notes and exportsB2C bills are not included.
- Cancel within 24 hoursAfter that, issue a credit note.
- 30-day reporting limitFor turnover of ₹10 crore or more.
- Auto-filled in GSTR-1From the e-invoice details.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about e-invoicing, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
Just crossed ₹5 crore? We’ll walk you through switching on e-invoicing.
Who needs to issue e-invoices?
Businesses whose aggregate turnover has crossed ₹5 crore in any financial year since 2017-18, for B2B invoices, credit and debit notes and exports. Some sectors such as banks and insurance companies are exempt.
Do B2C bills need an e-invoice?
No. Bills to unregistered customers do not need an IRN. Very large businesses (above ₹500 crore) must print a dynamic QR code on B2C bills instead.
What is an IRN?
The Invoice Reference Number is a unique number the Invoice Registration Portal gives each e-invoice. It is printed on the invoice along with a signed QR code.
Can I cancel an e-invoice?
Yes, but only within 24 hours on the portal. After that, you issue a credit note instead.
Is there a time limit to report an e-invoice?
Yes. Businesses with turnover of ₹10 crore or more must report invoices within 30 days of the invoice date.
Do I still need to file GSTR-1?
Yes, but e-invoice details are filled into GSTR-1 automatically, so there is much less to do.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Can I make the e-way bill from the e-invoice?
Yes. With transport details on the bill, the e-way bill details are ready from the same data.
GST features
More GST features
E-invoicing without the extra work
Try Milaan ERP for 14 days. We’ll help you set up e-invoicing with your GST details, free of charge.