Page sizes
Whatever your printer uses.
- A4 and A5
- 3-inch and 2-inch thermal
- PDF for sharing
Bills that look good and follow the rules
GST invoice formats that look like your business and include everything the law asks
Choose A4 or A5 for wholesale, 3-inch or 2-inch thermal for the counter, and add your logo, bank details, UPI QR and terms. Every format already carries the fields a GST tax invoice must show, so you never print an incomplete bill.
- No credit card needed
- A4, A5 and thermal
- All required fields
Choose by document
Each with GST fields built in
Formats
| Document | Best for | Sizes |
|---|---|---|
| Tax invoiceRegistered sellers, taxable goods | Wholesale & B2B | A4, A5 |
| Retail invoiceFast counter billing | Shops | 3″, 2″ |
| Bill of supplyComposition dealers, exempt goodsNo tax shown, as required | Special cases | A4, thermal |
| Credit note, challanReturns and transfers | Any business | A4, A5 |
Your logo and coloursYes
UPI QR and bank detailsYes
Required GST fieldsBuilt in
Print
PDF
WhatsApp
Why it matters
Your bill is a legal document and your shop window
Customers judge a business by its bill. A clear, well-laid-out invoice with your logo looks professional and gets paid faster. A messy one with handwritten corrections invites questions.
Under GST, a tax invoice also has rules. It must show your name, address and GSTIN, a unique serial number, the date, the customer’s details (and GSTIN if registered), HSN codes, quantities, values, the tax rate and amount for each tax, and, for inter-state sales, the place of supply. Goods invoices are made in three copies: original for the buyer, duplicate for the transporter and triplicate for you.
Milaan ERP’s formats include all of this from the start. Pick a layout, add your logo, bank details, UPI QR and terms, and every bill follows it. The right document is chosen for the situation: a tax invoice for taxable sales, a bill of supply for composition dealers or exempt goods, credit notes for returns, and delivery challans for goods moving without a sale.
Each format works on paper and as a PDF on WhatsApp or email.
Common problems
Invoice mistakes we see most often
Small format problems that cause real trouble.
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Missing GSTIN or HSN
Hand-made or old formats leave out fields the law requires.
All fields built in
Every format includes the required GST fields. You can’t remove them by mistake.
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Wrong document type
A composition dealer prints a tax invoice and shows GST they can’t charge.
Right document chosen
Composition dealers and exempt sales get a bill of supply automatically.
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Thermal bills too cramped
Long item names and tax details don’t fit on a small receipt.
Designed for small paper
Thermal formats wrap text and summarise tax cleanly on 3-inch and 2-inch rolls.
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No copies for the transporter
Goods leave with only one copy of the invoice.
Original, duplicate, triplicate
Print the required copies with the right label in one go.
Features
Template features for every kind of bill
Look professional without hiring a designer.
Your branding
Bills that look like your business.
- Logo and colours
- Header and footer text
- Signature and stamp
Payment details
Make it easy to pay you.
- Bank account details
- UPI QR with amount
- Payment terms
GST fields
Everything a tax invoice needs.
- GSTINs and place of supply
- HSN and tax by head
- Reverse charge marking
Copies
The copies goods movements need.
- Original, duplicate, triplicate
- Labelled automatically
- One print command
Optional columns
Show what your customers expect.
- MRP, batch, expiry
- Size, colour, serial
- Discount and scheme
How it works
Set up your bill format in four steps
Usually done once, during setup.
-
Pick a format Step 1
Choose A4, A5 or thermal for each type of bill you issue.
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Add your details Step 2
Upload your logo and add your bank details, UPI ID, terms and signature.
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Choose columns Step 3
Show extra columns your trade needs, like batch and expiry, size and colour, or serial numbers.
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Print and share Step 4
Every bill now follows your format, on paper or as a PDF on WhatsApp.
What the law asks
What a GST tax invoice must contain
Rule 46 of the CGST Rules lists the contents of a tax invoice: supplier name, address and GSTIN; a serial number of up to 16 characters, unique for the year; date; recipient name and address, and GSTIN if registered; HSN or SAC; description; quantity and unit; total value; taxable value after discount; tax rate and amount for each tax; place of supply with state name for inter-state supplies; whether tax is on reverse charge; and a signature.
Composition dealers and sellers of exempt goods issue a bill of supply instead, without tax. For goods, invoices are made in triplicate. Milaan ERP’s formats follow these rules.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- Supplier and customer detailsWith GSTINs where registered.
- Unique serial numberUp to 16 characters per year.
- HSN, value, rate and taxFor every line.
- Place of supplyFor inter-state sales.
- Bill of supplyFor composition and exempt sales.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about invoice formats, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
Send us your current bill and we’ll set up a format that looks similar.
Which paper sizes are supported?
A4 and A5 for regular printers, and 3-inch and 2-inch rolls for thermal printers. Every format can also be saved as a PDF.
Can I add my logo and bank details?
Yes. Add your logo, colours, bank details, UPI QR, terms and a signature or stamp.
Are all GST fields included?
Yes. Every tax invoice format includes the fields required under the GST invoice rules, such as GSTINs, HSN codes, tax by head and place of supply.
What is a bill of supply?
A bill issued instead of a tax invoice by composition dealers or for exempt goods. It shows no tax. Milaan ERP uses it automatically when needed.
How many copies should I print?
For goods, the law asks for three: original for the buyer, duplicate for the transporter, triplicate for you. Milaan ERP labels and prints them together.
Can I make my bill look like my old one?
Usually yes. Send us your current bill and our team will set up a similar layout.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Can I use different formats for different bills?
Yes. For example, A4 for wholesale and thermal for counter sales.
GST features
More GST features
Bills that look right and are right
Try Milaan ERP for 14 days. We’ll set up your invoice format to match your business, free of charge.