Bills as PDF
The same layout as your printed bill.
- All GST details
- Your logo and terms
- A4, A5 or thermal style
Bills that reach customers instantly
Send bills on WhatsApp the moment you make them and get paid sooner
Your customers already live on WhatsApp. Milaan ERP sends the GST invoice as a clean PDF the moment it’s saved, with a UPI QR to pay. Statements and polite payment reminders go out the same way, so you spend less time on calls and paper.
- No credit card needed
- PDF with UPI QR
- Reminders and statements
Sent on WhatsApp · today
From the bill screen, in one tap
Today
| Document | To | Status |
|---|---|---|
| Invoice INV-3304 (PDF)With UPI QR for ₹18,880 | Om Traders | Paid |
| Statement of accountBills pending: 3 | Gupta Agencies | Sent |
| Payment reminderOverdue by 12 daysPolite reminder, bill attached | Ravi Stores | Read |
| Quotation Q-0992Valid for 15 days | Kumar Furnishings | Sent |
Paper bills printedFewer
Payment calls madeFewer
Documents sent today38
Clean PDFs
UPI QR
Reminders
Why it matters
Customers read WhatsApp. They lose paper bills.
A printed bill gets folded into a pocket and forgotten. An emailed bill sits unread. But almost every customer, from a kirana store owner to a company’s purchase manager, checks WhatsApp many times a day.
Sending bills on WhatsApp is perfectly fine under GST. What matters is that a proper tax invoice is issued; how you deliver it is up to you. A digital copy is also easier for your customer’s accountant to use when claiming credit.
Milaan ERP sends the bill as a PDF straight from the bill screen. The PDF looks exactly like your printed invoice, with all GST details and, if you like, a UPI QR for the exact amount. Statements of account and payment reminders go out the same way, so collections become a message instead of a phone call.
Every document sent is recorded against the customer, so you know what they received and when.
Everyday problems
What slows down billing and collections, and how WhatsApp helps
Small, daily hassles that add up.
-
“Please send the bill again”
Customers lose paper bills and ask for copies, often at month end.
Bill on their phone
The PDF is on WhatsApp from the moment it’s made. Resend any old bill in one tap.
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Chasing payments by phone
Staff spend hours calling customers about overdue bills.
Polite reminders
Send a reminder with the pending bills attached, to one customer or many.
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Typing UPI amounts
Customers pay the wrong amount or forget the bill number.
UPI QR in the PDF
The bill carries a QR for the exact amount, so paying is a scan.
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Disputes about balances
Customers question what they owe.
Statements on demand
Send a statement of account with every bill and payment listed.
Features
WhatsApp features built into billing
No copying files from one app to another.
UPI QR to pay
Get paid faster.
- Exact amount
- Bill number in the note
- Works with any UPI app
Payment reminders
Collections without awkward calls.
- One customer or many
- Pending bills attached
- Your own wording
Statements
Clear balances, every time.
- Any date range
- Bills and payments listed
- Opening and closing balance
Other documents
More than just invoices.
- Quotations and orders
- Credit notes
- Receipts
Sent history
Know what each customer received.
- Recorded against customer
- Date and time
- Resend any time
How it works
From bill to payment
A typical bill’s journey over WhatsApp.
-
Bill made 11:00 am
The office makes a bill for ₹18,880. The customer’s WhatsApp number is already saved.
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Sent 11:01 am
One tap sends the PDF with a UPI QR for the exact amount.
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Paid 2:30 pm
The customer scans the QR and pays. The bill number in the payment note makes matching easy.
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Reminder for others 6:00 pm
Customers with overdue bills get a polite reminder with their pending bills attached.
What the law asks
Is a WhatsApp bill valid under GST?
Yes. GST rules decide what a tax invoice must contain, not how it is delivered. A PDF tax invoice with all the required details is as valid as a printed one. For goods in transit, the transporter still needs the invoice or e-way bill details, which Milaan ERP prints as usual.
If you issue e-invoices, the PDF you send includes the IRN and signed QR code, so your customer can check it is registered. Ask customers before sending reminders, and keep messages polite and to the point.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- PDF tax invoices are validWith all required details.
- Same content as printedGSTINs, HSN, tax and more.
- E-invoice IRN and QRIncluded in the PDF.
- Transport copiesStill printed for goods in transit.
- Customer consentFor reminders and updates.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about WhatsApp bills, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
We’ll show you how a bill looks when it arrives on your customer’s phone.
Is a bill sent on WhatsApp valid under GST?
Yes. A PDF tax invoice with all the required details is valid. GST rules cover what an invoice contains, not how it is delivered.
What does the customer receive?
A PDF that looks like your printed bill, with your logo, GST details and, if you choose, a UPI QR for the exact amount.
Can I send payment reminders?
Yes. Send a polite reminder with pending bills attached to one customer or many at once.
Can I send statements of account?
Yes. Send a statement for any date range, listing bills, payments and the balance.
Do I need a separate WhatsApp app?
No special app is needed. Ask our team how sending is set up for your account.
Is there a record of what was sent?
Yes. Every document sent is recorded against the customer with the date and time.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Can I still print bills?
Yes. Print, send on WhatsApp, or both. Many businesses print for the transporter and send the PDF to the customer.
GST features
More GST features
Bills on their phone, money in your account
Try Milaan ERP for 14 days and send your first bill on WhatsApp today.