Bill-by-bill matching
Every purchase bill checked against GSTR-2B.
- GSTIN, number, date, tax
- Close matches suggested
- Manual match when needed
Protect your input tax credit
GST reconciliation that finds missing supplier bills before you lose the credit
You can only claim input tax credit on purchases your suppliers have reported. Milaan ERP compares your purchase bills with GSTR-2B, shows what matches, what doesn’t and what is missing, and gives you a follow-up list for suppliers.
- No credit card needed
- Bill-by-bill matching
- Supplier follow-up list
Purchases vs GSTR-2B
October · 118 supplier bills
October
| Result | Bills | ITC |
|---|---|---|
| MatchedSame GSTIN, number, date, tax | 109 | ₹1,86,420.00 |
| Amount differsSupplier reported a different valueCheck with supplier | 3 | ₹4,860.00 |
| Not in GSTR-2BSupplier hasn’t reported yetITC on hold | 5 | ₹9,940.00 |
| In 2B, not in booksBill not entered by you | 1 | ₹1,260.00 |
ITC safe to claim₹1,86,420.00
ITC needing follow-up₹14,800.00
Suppliers to follow up6
Bill by bill
Supplier reminders
ITC protected
Why it matters
Your credit depends on your supplier’s filing
Input tax credit is the GST you paid on purchases, which you set off against the GST you collect on sales. But since 2022, you can only claim credit on bills that your supplier has reported in their GSTR-1 and that appear in your GSTR-2B, the monthly statement of credit available to you on the GST portal.
If a supplier reports late, reports the wrong amount or forgets your GSTIN, the credit doesn’t show up in your 2B, and claiming it anyway invites notices and interest. Since October 2024, the Invoice Management System (IMS) also lets you accept, reject or keep pending each supplier invoice before your GSTR-2B is finalised.
Milaan ERP compares your purchase register with GSTR-2B bill by bill. It matches on supplier GSTIN, bill number, date and tax, and sorts every bill into matched, mismatched, missing in 2B, or in 2B but missing in your books. You claim only what is safe, and follow up the rest.
Done every month, reconciliation turns a year-end problem into a ten-minute routine.
Common problems
Where input tax credit leaks, and how we stop it
These are the reconciliation problems we see most often.
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Credit claimed but not in 2B
Credit is taken on all purchase bills, including ones the supplier never reported.
Claim only what matches
Bills missing from GSTR-2B are kept aside until the supplier reports them.
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Supplier typed a different amount
The supplier reported ₹48,600 instead of ₹46,800, and nobody noticed.
Mismatches flagged
Value and tax differences are shown bill by bill, so you can ask for a correction.
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Bills missing from your books
A supplier bill sits in GSTR-2B but was never entered.
Unbooked bills listed
Bills in 2B but not in your books are listed for you to check and enter.
-
Chasing suppliers by phone
You don’t know which supplier owes you what correction.
Follow-up list per supplier
See pending items per supplier and send them a reminder on WhatsApp.
Features
Reconciliation features for monthly peace of mind
Run it every month in a few minutes.
Mismatch report
Know exactly what differs.
- Value and tax differences
- Wrong GSTIN or date
- Duplicate bills
Pending credit
Credit you can’t claim yet.
- Missing in 2B
- Carried to next month
- Cleared when reported
Supplier follow-up
Get suppliers to fix their filings.
- Pending list per supplier
- WhatsApp reminders
- Supplier filing record
IMS actions
Decide on each supplier invoice.
- Accept, reject or pending
- Based on your books
- Before 2B is final
Into GSTR-3B
Claim the right credit.
- Eligible ITC for 3B
- Reversals listed
- Report for your CA
How it works
Monthly reconciliation in four steps
A short routine that protects your credit.
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Purchases entered All month
Supplier bills are entered as goods arrive, with GSTIN, bill number, date and tax.
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GSTR-2B loaded After the 14th
Your GSTR-2B for the month is brought in from the portal file.
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Match and review 15th–18th
The software matches bills and shows mismatches and missing ones. You review the few that need attention.
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Claim and follow up By the 20th
Claim credit on matched bills in GSTR-3B. Send suppliers their pending lists.
The rules in brief
Input tax credit rules that make reconciliation essential
Section 16(2)(aa) of the CGST Act allows credit only on invoices your supplier has reported and that appear in your GSTR-2B. GSTR-2B is generated each month (usually on the 14th) and does not change once issued. With IMS, you can accept, reject or keep pending each invoice before 2B is finalised.
Credit must also meet the other conditions: you have the invoice, you have received the goods or services, the tax has been paid by the supplier, and you have paid the supplier within 180 days. The last date to claim credit for a year is 30 November of the following year, or the date of filing the annual return if earlier.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- Only bills in GSTR-2BSection 16(2)(aa).
- 2B issued monthlyUsually on the 14th, then fixed.
- IMS since October 2024Accept, reject or keep pending.
- Pay suppliers in 180 daysOr reverse the credit.
- Claim by 30 NovemberOf the following year.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about GST reconciliation, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
Bring last month’s GSTR-2B and we’ll run a reconciliation with you.
What is GSTR-2B?
A monthly statement on the GST portal showing the input tax credit available to you, based on what your suppliers reported. It is usually generated on the 14th and does not change after that.
Why do I need to reconcile with GSTR-2B?
Because you can only claim credit on bills that appear in your GSTR-2B. Reconciling shows which bills are safe to claim and which need follow-up.
What is IMS?
The Invoice Management System, live since October 2024, lets you accept, reject or keep pending each supplier invoice before your GSTR-2B is finalised.
What happens to bills missing from 2B?
They are kept as pending. When the supplier reports them in a later month, they appear in that month’s 2B and you can claim the credit then.
Can I remind suppliers from the software?
Yes. Send each supplier a list of their pending or mismatched bills on WhatsApp.
How often should I reconcile?
Every month, before filing GSTR-3B. It takes minutes when done regularly.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Can my CA do the reconciliation?
Yes. Your CA can use a read-only login or the exported reports to review the reconciliation.
GST features
More GST help
Claim every rupee you’re entitled to
Try Milaan ERP for 14 days and reconcile your last month’s purchases with GSTR-2B.