Many GSTINs, one login
Every registration under one account.
- Separate business profiles
- Switch between GSTINs
- Users by branch
One business, many states
Multiple GSTINs in one software, each with its own bills and returns and one view for you
GST registration is state by state, so a business with branches in three states has three GSTINs. Milaan ERP keeps each one separate, with its own bill series, stock and returns, while you see the whole business together and move goods between branches on the right document.
- No credit card needed
- Separate returns per GSTIN
- One login
Your GST registrations
One business, one login
Overview
| GSTIN | State | This month |
|---|---|---|
| 10AABCM1234K1Z5Head office and warehouse | Bihar | ₹42,18,000.00 |
| 20AABCM1234K1Z1Ranchi branchTransfer from Bihar on tax invoice | Jharkhand | ₹13,86,000.00 |
| 19AABCM1234K1Z3Kolkata branch | West Bengal | ₹19,42,000.00 |
Bill seriesSeparate per GSTIN
ReturnsSeparate per GSTIN
Business total₹75,46,000.00
Per-state books
Branch transfers
Combined view
Why it matters
GST sees each state as a separate business
A GST registration is tied to your PAN and a state. If you have a place of business in another state, you need a separate GSTIN there. In GST’s eyes, each GSTIN is a “distinct person”: it has its own invoices, its own returns and its own input tax credit.
That has a practical side most businesses learn the hard way. When you send stock from your Bihar warehouse to your Kolkata branch, it is treated as a supply between two GSTINs. It needs a tax invoice with IGST, and the Kolkata branch claims the credit. Within the same state, a delivery challan is enough.
Milaan ERP handles each GSTIN as its own set of books under one login. Each has its own bill series, stock and GST returns. Transfers between branches automatically use a tax invoice or a challan depending on the states involved. And you see sales, stock and dues for the whole business, or for one state at a time.
If you share common services like head-office rent or software across states, Milaan ERP also supports distributing that credit through an Input Service Distributor (ISD) registration.
Common problems
Where multi-state GST goes wrong, and how we fix it
These are the problems businesses face when they open in a second state.
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Stock sent to another state on a challan
Inter-state branch transfers go without a tax invoice, which the law requires.
Right document automatically
Transfers to another state use a tax invoice with IGST; within the state, a challan.
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One bill series for all states
Bills from different GSTINs share numbers, causing confusion in returns.
Separate series per GSTIN
Each GSTIN has its own bill numbering, as each is a separate registration.
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Returns mixed up
Sales from two states end up in one return.
Returns per GSTIN
GSTR-1 and GSTR-3B figures are prepared separately for each registration.
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Owner can’t see the whole picture
Each branch runs its own software, and totals are added by hand.
One combined view
See the business as a whole, or drill into any state.
Features
Multi-GSTIN features for growing businesses
Separate where the law needs it, together where you need it.
Separate bill series
Numbering per registration.
- Own prefix per GSTIN
- Per-year sequence
- Document summary per GSTIN
Branch transfers
The right document for each move.
- Tax invoice across states
- Challan within a state
- Credit at the receiving end
Returns per GSTIN
Each registration files its own.
- GSTR-1 per GSTIN
- GSTR-3B per GSTIN
- Reconciliation per GSTIN
ISD distribution
Share common service credit fairly.
- ISD invoices
- Distribution by turnover
- Credit to each branch
Combined reports
The whole business in one view.
- Sales by state
- Stock across branches
- Owner app on your phone
How it works
A month across three states, with Milaan ERP
How each GSTIN works on its own while you see them together.
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Each branch bills Every day
Patna, Ranchi and Kolkata each bill under their own GSTIN and bill series.
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Stock moves Weekly
The Bihar warehouse sends stock to Ranchi on a tax invoice with IGST. Ranchi records the purchase and its credit.
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Owner checks Any time
You see total sales, stock and dues for the business, and drill into any state.
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Returns Month end
GSTR-1 and GSTR-3B figures are prepared separately for each GSTIN and handed to your CA.
The rules in brief
Multi-state GST in plain words
You need a separate GST registration in each state where you have a place of business. Each GSTIN is a distinct person under GST, so supplies between your own GSTINs in different states, including stock transfers, are taxable and need a tax invoice. The receiving branch can claim the credit.
Since 1 April 2025, credit on common input services (such as head-office rent or shared software) used by branches in different states must be distributed through an Input Service Distributor (ISD) registration, in proportion to each branch’s turnover.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- One GSTIN per stateFor each place of business.
- Each GSTIN files its own returnsGSTR-1, GSTR-3B and more.
- Inter-state transfers taxableOn a tax invoice with IGST.
- Same-state transfersOn a delivery challan.
- ISD for common servicesCompulsory since April 2025.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about multiple GSTINs, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
Tell us which states you operate in and we’ll show you how your setup would look.
Can I manage several GSTINs in one Milaan ERP account?
Yes. Each GSTIN has its own business profile, bill series, stock and returns, all under one login.
Do branch transfers to another state need a tax invoice?
Yes. Each GSTIN is treated as a separate person, so a transfer to a branch in another state is a taxable supply with IGST. Milaan ERP issues a tax invoice for it automatically.
What about transfers within the same state?
If both locations are under the same GSTIN, a delivery challan is used.
Are returns separate for each GSTIN?
Yes. GSTR-1, GSTR-3B and reconciliation are prepared for each registration.
What is an Input Service Distributor?
A registration used to distribute credit on common services, like head-office rent, to branches in different states. It is compulsory for such services since April 2025.
Can staff in one branch see other branches?
Only if you allow it. Users can be limited to their own branch.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Can I see total sales across all GSTINs?
Yes. Combined reports show the whole business, and you can open any state to see its detail.
GST features
More GST help
Grow into new states without GST headaches
Try Milaan ERP for 14 days. We’ll set up each of your GSTINs, free of charge.