From any document
Invoices, challans and job work notes.
- Goods, values, HSN
- From and to addresses
- Distance and pin codes
For goods on the move
E-way bills that come from the invoice so the truck doesn’t wait
Whenever goods worth more than ₹50,000 move, you need an e-way bill. Milaan ERP takes the details from your invoice, challan or job work note, adds the vehicle and transporter, and keeps track of when each e-way bill expires.
- No credit card needed
- From invoice or challan
- Validity tracking
E-way bills · today
Patna godown · 4 dispatches
Today
| Document | Distance | Valid till |
|---|---|---|
| INV-3301 · to MuzaffarpurVehicle BR01GB4421 | 80 km | Tomorrow |
| INV-3302 · to KolkataVehicle WB23C9010 · IGST | 590 km | 3 days |
| Job work challan JW-118To powder coater, 12 km | 12 km | Tomorrow |
| INV-3297 · to DarbhangaTruck broke downVehicle changed in Part B | 140 km | Today |
Below ₹50,000 (not needed)9 bills
Expiring today1
E-way bills today4
From invoice
Vehicle updates
Expiry alerts
What it is
An e-way bill travels with the goods, not the payment
An e-way bill is an electronic document that has to be generated before goods worth more than ₹50,000 are moved, whether the movement is a sale, a branch transfer, a job work dispatch or a return. It has two parts: Part A with the invoice and goods details, and Part B with the vehicle number.
Every e-way bill has a validity, based on distance: generally one day for every 200 km for normal cargo. If the truck breaks down or the goods are shifted to another vehicle, Part B has to be updated. If the trip is cancelled, the e-way bill can be cancelled within 24 hours.
Milaan ERP takes the e-way bill details from the documents you already make. Invoices, delivery challans and job work notes carry the goods, values and addresses. Add the transporter and vehicle, and the details are ready. A list shows every e-way bill with its validity, so nothing expires on the road unnoticed.
Some states set a higher limit than ₹50,000 for movements within the state. The value limits are settings, so you can match your state’s rule.
Common problems
Where e-way bills go wrong, and how we fix it
These are the problems dispatch teams run into most often.
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Truck waits at the gate
Someone types invoice details onto the portal while the driver waits.
Details from the invoice
E-way bill details are taken from the invoice. Add the vehicle number and you’re done.
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Validity runs out
A delay on the road means the e-way bill expires and the goods can be detained.
Validity list with alerts
See every e-way bill with its expiry, so you can extend in time.
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Vehicle changes not updated
Goods are shifted to another truck, but Part B still shows the old number.
Part B updates recorded
Change the vehicle on the e-way bill and keep a record of every change.
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Challans forgotten
Branch transfers and job work go out without an e-way bill because there is no invoice.
Challans count too
Delivery and job work challans carry e-way bill details just like invoices.
Features
E-way bill features for daily dispatch
Built around the documents your team already makes.
Transport details
Transporter and vehicle on every e-way bill.
- Transporter ID
- Vehicle number
- LR number and date
Validity tracking
Know when each e-way bill runs out.
- Validity by distance
- Expiring today list
- Extension records
Vehicle changes
Keep Part B right when plans change.
- Update vehicle number
- Reason recorded
- Change history
Cancellation
Cancel trips that don’t happen.
- Within 24 hours
- Reason recorded
- Linked to the invoice
State limits
Match the value limit in your state.
- ₹50,000 default
- Higher state limits as settings
- Warns when needed
How it works
One dispatch, step by step
From invoice to delivery with the e-way bill in order.
-
Invoice made Step 1
The bill is made as usual. Because the value is over ₹50,000, the software marks it as needing an e-way bill.
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Transport added Step 2
The dispatch team adds the transporter, vehicle number and LR. Distance is worked out from pin codes.
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On the road Step 3
The e-way bill travels with the goods. If the truck breaks down, the vehicle number is updated in Part B.
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Delivered Step 4
The goods arrive within validity. The record stays linked to the invoice for any later check.
The rules in brief
E-way bill rules in simple words
An e-way bill is needed when goods worth more than ₹50,000 move, counting the value of the goods including tax. Some states use a higher limit for movements within the state. Validity is generally one day for each 200 km (or part of it) for normal cargo, and one day per 20 km for over-dimensional cargo.
A generated e-way bill can be cancelled within 24 hours if goods don’t move. Validity can be extended before it runs out if the goods are delayed. Some goods, like many unpackaged food items, don’t need an e-way bill at all.
Tip: GST rules change from time to time. This page explains them in simple words; for advice on your own case, please speak to your CA.
- Limit: ₹50,000Some states use a higher limit within the state.
- Part A and Part BGoods details and vehicle details.
- Validity by distanceAbout 1 day per 200 km for normal cargo.
- Cancel within 24 hoursIf the goods do not move.
- Challans countBranch transfers and job work too.
Pricing
Two simple ways to get started
GST billing and return reports are in every plan; e-invoicing, e-way bills and some advanced features are in the higher plans. Choose cloud to work from anywhere, or offline to keep everything on your own computer.
Offline desktop
from ₹8,999 one-time
Installed on your computer. Works without internet.
- Four plans, single PC to unlimited LAN users
- Data stays on your PC
- Optional yearly support & updates
Online cloud
from ₹12,999 per year
Use it on any computer or phone. Updates and backups included.
- Three plans, from 2 to 10 users
- Mobile app and daily cloud backup
- 14-day free trial
Prices are before 18% GST. Barcode billing, batch tracking, e-invoicing and multi-location features are in the higher plans. Need several users or GSTINs? Ask us for a quote. Compare all plans.
FAQ
Questions about e-way bills, answered.
Can’t find your question here? Message us and a real person will reply.
Talk to our team
Tell us how your goods move, and we’ll show you how e-way bills fit in.
When do I need an e-way bill?
When goods worth more than ₹50,000 are moved, for a sale, branch transfer, job work, return or other reason. Some states use a higher limit for movements within the state.
Can the e-way bill be made from my invoice?
Yes. Goods, values, HSN codes and addresses come from the invoice. You add the transporter and vehicle details.
How long is an e-way bill valid?
Generally one day for every 200 km for normal cargo. Milaan ERP shows the validity of each e-way bill so you can extend in time if needed.
What if the vehicle changes on the way?
Update Part B with the new vehicle number. The change is recorded against the e-way bill.
Can I cancel an e-way bill?
Yes, within 24 hours of making it, if the goods have not moved.
Do branch transfers need e-way bills?
Yes, if the value is over the limit. Delivery challans and job work challans carry e-way bill details just like invoices.
How much does Milaan ERP cost?
The offline desktop plan starts at ₹8,999 as a one-time payment and online cloud plans start at ₹12,999 per year, both before 18% GST. Features such as barcode billing, batch tracking, e-invoicing and multi-location are in the higher plans, so tell us what you need and we’ll suggest the right one. The cloud plans come with a free 14-day trial.
Does it work with e-invoices?
Yes. For e-invoiced bills, the e-way bill can follow from the same details.
GST features
More GST features
Get trucks out faster, and legally
Try Milaan ERP for 14 days. We’ll set up your transporters and e-way bill settings, free of charge.